Respond to every event enquiry first.
AI that qualifies event enquiries, matches requests to the right speakers or services, prepares proposal drafts, books discovery calls and follows up with clients year after year, when their next event comes around.
- Brief captured: 400 people, March
- 3 matching speakers shared
- Call booked
Event planners and speaker bureaus use AI to qualify enquiries by date, budget, audience and topic, suggest suitable speakers or packages from their own catalogue, draft proposals, book discovery calls and send timely follow-ups before clients' annual events. Account managers stay in control of pricing and final recommendations.
The everyday problems AI solves.
Where event and speaker agencies lose time, leads and revenue today.
Enquiries need fast, detailed answers
Event organisers contact several agencies and expect quick suggestions that fit their budget and audience.
Proposals take hours
Matching speakers or services to a brief and writing proposals is slow, manual work.
Annual clients drift away
Clients who book every year often aren't contacted until it's too late in their planning cycle.
What we set up for you.
Each solution is configured around your services, rules and software. Use one, or combine them.
Enquiry qualification
Asks about the event date, audience, budget and topics, then books a call with an account manager.
How AI Chat worksAI Knowledge BasesSpeaker and service matching
Searches your catalogue to suggest options that fit the brief, with fees and availability.
How AI Knowledge Bases worksAI Sales Follow-upYear-round client follow-up
Reaches out to past clients months before their annual event with fresh ideas.
How AI Sales Follow-up worksAI Automation & SchedulingLogistics and reminders
Sends contracts, travel details and event reminders to clients and speakers.
How AI Automation & Scheduling worksA day with AI on your team
- 1
Enquiry arrives
The AI captures the brief and shares a first shortlist from your catalogue.
- 2
Discovery call
Your account manager gets a summary and suggested options before the call.
- 3
Booking
Contracts, logistics and reminders are sent automatically.
- 4
Next year
Past clients are contacted in good time before their next event.
Works with the tools you use.
We connect to the software event and speaker agencies already rely on, so there's nothing new for your team to learn.
- HubSpot
- Salesforce
- Microsoft 365
- Google Workspace
- DocuSign
- Calendly
- Mailchimp
Product names are trademarks of their owners. VertuaLabs is an independent company.
Built responsibly
Fees and availability come from your own catalogue and calendar, and final recommendations and contracts are always approved by your team.
Questions, answered.
Something else on your mind? Call 1-855-225-4535 or message us on WhatsApp.
Can it search our speaker roster?
Yes. We build a knowledge base from your speaker profiles, topics, fees and videos, so suggestions match each brief.
Can it write proposals?
It can prepare a first draft from your templates for your team to review and send.
Does it help with repeat clients?
Yes. It tracks past events and reaches out months ahead of each client's next one.
Will it show fees publicly?
Only if you want it to. Many agencies share ranges and leave exact fees for the call.
Other industries we help.
The same AI building blocks, set up for very different businesses.
Let's map out AI for your business.
Tell us how you work today. We'll show you where AI saves the most time, with a clear plan and quote.